Food vendors are invited to participate in the 2020 Coast Guard Community Festival. More than 5,000 people are expected to attend this year’s event. Festival vendor spaces are limited and will be granted by application only. Electrical hookups are available upon request. Please read the Vendor Guidelines before applying.

Application deadline: March 13, 2020
Applications approved on a rolling basis. Final inclusions notified by March 27, 2020.

Fees

Single-item food vendors— $225
Multiple-item food vendors — $325
Do not send payment with the application. Payment will be accepted once your application has been approved.

Set-up: 7:00 AM to 8:30 AM
Festival: 10 AM to 4 PM
Break-down: 4:30 PM

Apply using the form below or download and return this form to:
Trina McSorley, Festival Food Vendor Coordinator
[email protected]
OR
P.O. Box 1365, Rio Grande NJ 08242

Event organizers will not supply any equipment to vendors. If you bring your own tent, please review the guidelines.

LIST OF STAFF
By April 12, please email me the names of the people who will be arriving prior to the start of the festival to set up your exhibit. THE COAST GUARD RUNS THIS LIST FOR SPECIAL CLEARANCE


Food Vendor Application

  • This helps us avoid duplication among vendors. Only items disclosed on this form will be permitted. Kindly attach a separate sheet if necessary.
  • Space Requirements

  • This field is for validation purposes and should be left unchanged.

Vendor Guidelines

The sixth annual Coast Guard Community Festival at Training Center Cape May will be held May 2, 2020. The festival celebrates Cape May County’s designation as an official Coast Guard Community and recognizes the ongoing special relationship between the Coast Guard and our local communities. Vendors are invited to enhance the festival atmosphere by providing high-quality food service and merchandise sales with a special emphasis on products related to the Coast Guard. The festival committee will approve all vendors to ensure that sales are consistent with the mission of the festival.

General

  • Admission to the festival is free.
  • The festival is held on an active military base. All rules and regulations must be followed at all times.
  • A list of names of individuals entering the base as part of each vendor’s company will be required in advance of the festival. Adults are required to have valid photo identification. Vehicles must have valid registration and insurance. Bags and containers are subject to search.
  • Any vendor who misrepresents themselves on this application will be asked to leave the festival.
  • Once your application has been accepted, fees are non-refundable for any reason, including weather.

Logistics

  • Vendors are required to have their areas set-up by 9:45 AM and must remain until 4 PM. LATE SET-UP AND EARLY BREAKDOWN IS NOT ALLOWED. Materials or items may not be left on site.
  • The festival is a rain or shine event. There is no rain date. All vendor spaces are outdoors. No shelter will be provided. Vendors must be prepared for a full day outdoors with proper precautions taken to protect from weather-related issues (wind, sun, etc.)
  • Vendors who elect to bring their own tent are responsible for properly securing it for wind by using weights (sandbags, concrete buckets, water jugs, etc.). Staking of tents is not allowed.
  • Vendors may bring food for their own consumption during the day. This food cannot be offered for sale. Alcoholic beverages may not be brought on base.
  • Parking will be provided in a designated area for one vehicle associated with the vendor. The vehicle must remain parked for the whole event. Vehicle movement is not allowed during the festival
  • The location of your vendor space will be determined by the committee and you will not be notified in advance of the event.
  • The festival does not assume responsibility for any loss or damage of property related to the vendor’s participation in the festival.
  • Vendors will be required to present a Certificate of Insurance naming “Cape May County Coast Guard Community Foundation” as co-insured.
    *WI-FI not available on site.

Voucher Program (Food Vendors Only)

The Cape May County Coast Guard Community Foundation provides lunch to all active-duty military and dependents. Food vendors are asked to accept payment in the form of vouchers from clearly credentialed military families. The foundation will reimburse food vendors by May 15 for the value of vouchers they collect and turn in on May 2.

The foundation expects to issue one $10 voucher per person to about 1,000 people, who will have the option of using their voucher at any of multiple vendors. Your willingness to participate in this program can affect the decision on your application. Once accepted, the Vendor Coordinator will work with you to create a meal package valued at $10.